If you are setting up your own business, you will need to decide where your business will operate. You may use a home working model, where employees work from their homes, or you may choose a physical office space where employees work together in the same room.
If you decide to work from a physical office, there are several factors that you should consider when choosing and designing your office space. If employees are to spend several hours a day in a workspace, then that workspace should be optimized for efficient work. Office design has been strongly linked to levels of productivity and efficiency. Working in a place where we are comfortable, relaxed, and free from distractions so that we can focus on is essential.
In this article, we will explore how to choose and set up the best office space for your business!
Choose the Space to Rent
While larger businesses may own their own properties, most small businesses rent office space. The amount of rent that you have to pay to use a space is an essential factor to consider; however, it is not always best to simply opt for the cheapest space available! An office that is cheap to rent may be reasonable for a reason and could present challenges and impose limits on productivity that ultimately cost your company money in the long run. While larger office spaces with more facilities may be more expensive to rent, the benefits of a more pleasant and useful workspace may ultimately be worth it for your business!
Once you have chosen a space to rent, you should plan the layout of the room (or rooms) itself. Will the office be open plan or divided into cubicles? There are advantages to both: open-plan offices enable easier communication between employees yet can also provide more distractions. Cubicles can reduce distractions for each employee but can also inhibit communication and reduce feelings of connection and involvement in the team.
There are no right or wrong answers – what is best for you and your employees will be dependent on the type of business that you are running!
Heating and Air Conditioning
Being at a comfortable temperature is extremely important for employees’ moods and productivity. While everyone has different body temperatures and preferences for temperature (for example, men and women are believed to prefer different temperatures), it is best to find a balance that everyone is most comfortable with. Thankfully, companies like Global Heating and Air Conditioning can help provide the right solution for your business.
Décor, Lighting. and Furniture
It has been recognized that different colors can produce different effects on the brain and affect the way people think, feel, and work. For example, greens and blues are associated with creativity and reds with energy and intensity. Lighter and more pale shades are associated with relaxation more than darker or more vibrant shades. You should factor this into your decision-making with regards to how you choose to paint and decorate the walls of the office.
Lighting also has an effect, with natural light being psychologically preferable to harsh or artificial lighting. When considering furniture such as desks and chairs, it must be both comfortable and functional, as employees will be spending long periods using it, which will affect their productivity.