Securing data and network, meeting legal compliance, and ensuring employee productivity are three important aspects of running a successful business. You can achieve these goals by implementing employee productivity tracking software- also known as employee time tracking software. However, you should be cautious on this subject. When you consider using these tools, you should also understand the best practices of employee productivity tracking software and how it helps the business.
What is employee productivity tracking software?
Employee productivity or time tracking software provides a set of tools to track and record user(employee) activities on the system. The tools are useful for performance evaluation, and the platform suits both giant firms and small companies.
Monitoring also allows you to maintain network security and prevent sensitive information theft. Businesses rely on this tool to improve employee productivity and monitor their performance. It allows employers to check user activity logs and filter results based on specific criteria. The size and depth of your monitoring policy will depend on your business size and security needs.
What are the benefits of productivity tools?
There are three major benefits of using employee productivity tracking software: it secures employee attendance, it aids your legal compliance process, and it helps improve employee performance.
- Secure employee attendance
To ensure employees are present at work at the designated time, employee productivity tracking software comes with a face recognition system. This tool asks employees to login to work by giving facial recognition and sends periodic pop-ups throughout the day to keep employees engaged at work.
- Meet legal compliance
Some organizations rely on employee productivity or time tracking software to meet legal compliance and protect businesses from lawsuits. Industries with high regulations like banks and financial services tend to follow strict guidelines on what internal data to share with whom. By tracking real-time user behavior, organizations are able to comply with the given laws and regulations.
Illegal activities like gambling or harassment over office networks and devices are easy to identify with this tool, and you can immediately take disciplinary action as well. The surveillance tools do not only track user actions in real-time, but also store and show reports on the activities to protect your business against litigation claims.
- Increase employee productivity
Tracking user activity gives you the advantage to secure a potential increase in employee productivity.
Monitoring employee access to social media for personal use during office time is necessary. When employees know their activities are under surveillance for performance evaluation, they automatically avoid wasting paid time.
Some employees may see monitoring tools as a lack of trust, but you can diminish their concern by elaborating on monitoring policy and explaining the reasons for adopting it. Always stay transparent with employees about their activity and highly reward the performers.
Things to consider when implementing monitoring tools
You can successfully create employee monitoring policies by choosing an application that features and integrates your needs, and disclosing the overall monitoring rules to your team.
1. Choose employee productivity monitoring software wisely
You cannot expect a single platform to meet every organization’s monitoring needs. So, first, determine the specific features you are looking for from an employee productivity tracking software. Do you expect to track employee activities for cybersecurity or for employee attendance? If you already have an employee scheduling platform, you may want a tool that easily integrates with those programs.
Define the needs and objectives, and select a platform that meets them. Always choose a system that is able to integrate and share data with other platforms, like employee attendance and time schedules.
2.Openly disclose your monitoring policies
It does not matter if you are legally bound to or not, you should always be transparent about what things you are monitoring and openly share monitoring rules. This will lessen their lack of trust, and help them understand your expectations regarding privacy and individual performance.
Once you are done discussing the monitoring policies with your team, take questions and answer them with clear words, and obtain their consent with handwritten signatures. You can also add your employee monitoring policies to the employee handbook to simplify the explanation process.